Details and Policies

Thank you for considering Doe Bay for your special event. The following polices are available to download in printable Adobe PDF format for your review.

These policies are provisional and subject to change based on availability, seasonal timing, and other circumstances. Prior to a signed contract, this page is a framework for discussion.

Accommodations: Doe Bay has a variety of accommodation choices to suit the preferences of your guests. A two night stay is required. Our welcoming front desk team will assist you and your guests with selecting the perfect accommodations. Please visit our interactive resort map to explore the options yourself. A deposit for one night’s stay is required at the time of booking. The maximum guest capacity is 200; this includes camping.

We reserve the right to substitute a reserved space for another space in the same or better price category, or cancel any reservation and return a deposit in full if a conflict arises.

Options

Book the Cafe-Buyout Option

The Café Buyout Option allows you to close the Café to the public during normal dinner hours. We can seat up to 63 guests inside and 85 if the outside patio is used as a dining area though your group will then be split into two separate dining areas. Please keep in mind that with a group larger than 63 you may need to rent a tent from an outside source to cover the patio in order to seat everyone in the case of bad weather. The Café Buyout fee is $2,000 for the months of mid-September through mid-June (we do not host Café Buyouts mid-June through mid-September).

Additionally, catering costs start at $50 per person and go up depending on your menu selection.

Book the Whole Resort

Full Resort Rentals may take place all year round. There is a site fee for exclusivity of the resort. The Full Resort Package requires a two night minimum rental of all accommodations. Guests generally book their own rooms. Any space that is occupied will be charged the applicable nightly rate.

The site fee does not cover the cost of occupied accommodations, but it does cover the spaces left vacant. This is why the site fee for a Full Resort Rental varies depending on the group size

Under 100 guests (only mid-September through mid-June)– Site fee $7,000

100-150 guests – Site fee $6,500

150-200 guests – Site fee $5,500

Site fee will be finalized closer to event date when RSVP’s have been confirmed with the Chef.

The site fee allows you to erect a party tent and hold your celebration on the waterfront as well as exclusive use of the spa and yoga studio with no additional fees until check out at 11am. The Café will close during your primary catered event to place full attention on your reception but will remain open to the public during all other regular hours of operation.

Please note: No outside catering is permitted, except for multi-tiered wedding cakes. A $100 cake cutting and service fee applies.

  • A non-refundable deposit of $3,000 is required at the time of signing a full resort rental contract to reserve Doe Bay for your event. A $2,000 deposit is required to secure a Cafe buyout celebration.
  • Additional deposits will be required as the event date approaches towards catering and accommodations as defined in the contract.
  • All event charges shall be paid by cash or check.  Credit card may be used subject to a processing fee of 3%.
  • Catering costs for a full resort rental start at $60 per head to cater a wedding reception. A 75% deposit is required at least 45 days prior to the event. Catering costs include food service tables, dishware, place settings, labor, and servers. Dining tables and chairs as well as napkins and dining table linens are not included and need to be rented from an outside source. We will provide black table linens for all food service tables.
  • Our catering capacity is 200.
  • No outside catering is allowed.
  • Multi-tiered wedding cakes are allowed from outside vendors, but other desserts are not. There is a cake cutting service fee of $100 for wedding cakes.
  • With the exception of closing to cater your primary event meal, the Doe Bay Café will remain open to your guests and the general public for all meals/hours as usual and advance reservations are recommended for any persons planning to eat in the Café.
  • Doe Bay will provide all of your alcoholic & non-alcoholic beverages. We have a variety of exciting cocktails and our bartender can create signature cocktails to suit your event.
  • The corkage fee applies only to wine. We cannot allow outside beer or hard alcohol to be brought in by the wedding clients. There is a $300 minimum corkage fee for up to 20 bottles of wine. After the minimum is met there will be an additional charge of $15 per bottle. Example: an event that opens 15 bottles would pay a $300 corkage fee. An event that opens 30 bottles would pay $450. The corkage fee applies to each catered meal.
  • Doe Bay will staff the bar with a bartender(s).
  • Coffee and tea service are available for $2.50 per person.
  • Non-alcoholic drinks such as rosemary lavender lemonade, juices, iced tea and fruit sodas are priced at $3 per person.
  • PA Rental is available for $150 per PA, per site, per day. We have three systems available to allow for set up on the bluff, under the tent, and in the Yoga Studio simultaneously.  Doe Bay will be responsible for set up and tear down.
  • There is a one-time fee for use of the Yoga Studio for private functions, unless it is a Full Resort Rental in which case it is included. All equipment must be removed from the space by 11am on the day of check out.  It is not included in a Café buyout agreement. Rates vary depending on the season.
  • There is a cleaning fee of $100 for cleaning an outside vendor’s rental dishes.
  • Projector and movie screen available to rent at $150 per day.
  • Patio Heaters available to rent for $30 per heater which includes one tank of propane.  Additional tanks are $25 each. These cannot be placed under the tent due to fire codes.
  • Other rentals such as tents, tables, chairs, linens, etc. must be rented elsewhere.  We are happy to provide you with names and contact numbers for some vendors.
  • The site fee may be discounted 20% for a mid-week wedding or event (in, on, or after Monday and out by Thursday), not applicable to July or August.
  • We will add 8.1% tax and (if applicable) a lodging tax of 2% to your final bill. A 20% gratuity will be added to your catering bill.
  • A signed contract & receipt of deposit is necessary to securely book your wedding event.
  • All facilities/services are open as usual to the public and/or other guests unless the entire resort is rented (Spa, massage, yoga, kayak trips, etc).
  • San Juan County has a Noise Ordinance that requires that outdoor amplified music conclude at 10PM.  All amped music must be moved indoors at 10PM, ceasing at 11pm for Café buyouts and midnight for full resort rentals.
  • The Café remains open to the public unless a Full Resort Rental has a substantial catered meal during the Café’s normal business hours.
  • If extra labor is needed, a charge of $55 per hour will apply. Examples of this are moving tables, moving chairs, shimming tables & chairs, moving décor, hired labor for décor assistance, or anything we deem to be beyond our normal routine.
  • Coupons for accommodation discounts are not applicable during wedding events.